Best n8n integrations: Productivity, project management, API integrations and more

Everyday tasks can sometimes be a time-consuming burden. Fortunately, automation makes things easier by handling repetitive work for you. With n8n, you can connect your favorite apps, build workflows, and automate processes without writing any code. 

n8n is a workflow automation tool that helps you focus on more substantial work while taking care of repetitive tasks.

One of the best things about n8n is its ability to seamlessly integrate different apps and services. With more than 400 connectors, you can easily sync files, organize emails, track reminders, or automate social media posts while the tool ensures everything runs smoothly.

In this guide, we’ll explore some of the best n8n integrations for everyday use, from productivity and task management to communication and API automation. You’ll also learn how to set up these integrations, along with useful tips to get the most out of n8n. Whether you’re just starting with automation or looking to fine-tune your workflows, this guide will help you make your daily tasks easier and more efficient.

Top categories of n8n integrations

n8n offers a variety of integrations that help you automate processes, stay organized, and improve efficiency. Here are some key integration categories:

• Productivity integrations – automate daily tasks with tools like Google Workspace, Notion, and Evernote.
• Task and project management integrations – stay on top of your tasks using platforms like Trello, Asana, and Monday.com.
• Communication integrations – connect apps like Slack, Microsoft Teams, and Discord to streamline messages and notifications.
• API and developer integrations – automate data transfers and backend processes with REST API, GraphQL, and webhooks.
• Marketing and social media integrations – manage emails, campaigns, and customer interactions with HubSpot, Mailchimp, and Salesforce.
• Ecommerce integrations – track orders and sync product data effortlessly with Shopify, WooCommerce, and Stripe.
• Data and analytics integrations – organize and analyze information using tools like Google Analytics, Airtable, and PostgreSQL.

n8n’s productivity integrations help users automate workflows and repetitive processes, thus improving efficiency and allowing teams to focus on high-value work.

Key productivity integrations

• Google Sheets – automate sheet entry, reporting, and synchronization with other tools.
• Notion – automate content organization, task management, and note syncing.
• Evernote  – capture and organize notes automatically by integrating with other apps.
• Todoist  – streamline task management and reminders by linking with other productivity tools.

Use cases

• Updating spreadsheets – automatically update Google Sheets with new data from different sources. 
• Task automation – generate tasks in Todoist based on email triggers or form submissions.
• Content organization – automatically save new emails or messages to Notion or Evernote for later reference.
• Enhanced reporting – set up real-time reports by syncing data from multiple sources.

For example, here’s a workflow that automatically creates a daily list of todos in Todoist and adds an entry in a corresponding Google Sheet so that there is a record of the data.

The workflow runs in two sequential steps each morning:

5:00 AM – Clears the slate by removing all uncompleted tasks

5:10 AM – Populates your Inbox with tasks from templates

Template tasks can include scheduling parameters using the format days:mon,tues; due:8pm to specify which days the task should appear and when it’s due.

By making use of n8n’s many project management integrations, teams can automate project updates, issue tracking, and task assignments.

Key project management integrations

• Jira – automate issue tracking, sprint updates, and project progress reporting.
• Monday.com – sync tasks, automate status updates, and streamline team collaboration.
• Trello – connect boards, automate card movements, and integrate with other productivity tools.
• Asana – automate task assignments, deadline tracking, and team notifications.
• ClickUp – sync workflows, update tasks automatically, and streamline project documentation.

Use cases

• Automated task assignments – create Jira issues or Trello cards based on form submissions or emails.
• Project progress tracking – Sync Asana or Monday.com tasks with team communication tools like Slack.
• Deadline reminders – set up automated notifications for overdue tasks in ClickUp.
• Consolidate task view – bring tasks from Jira, Trello, or Asana into Monday.com for better oversight.

For example, you can use Typeform to push task requests to an n8n webhook. It will categorize the request and assign it in ClickUp. 

You can then set up priority-based routing by parsing specific fields from Typeform to determine task priority and automatically set due dates based on priority level, along with color-coding. You can also add Slack or email notifications to alert team members of new assignments, create confirmation emails with ticket numbers for submitters, implement follow-up reminders for unaddressed tasks, etc. 

API and custom integrations

n8n’s API integrations give you the flexibility to connect almost any RESTful service, allowing you to extend n8n functionality beyond built-in tools. 

Key API and custom integrations

• REST API – connect with any web service that provides API access.
• GraphQL – retrieve data efficiently from multiple sources using GraphQL endpoints.
• Webhooks – trigger workflows instantly based on real-time events.
• Custom connectors – build n8n connectors for proprietary or niche tools using your custom code.

Use cases

• Custom CRM integrations – sync customer information with internal or proprietary CRM systems.
• Automated data pipelines – fetch and process external API responses in real time and store their data.
• Instant notifications – trigger alerts when specific API conditions are met.
• Scale workflows – develop your own n8n custom integrations for scalability beyond built-in functionality to streamline complex workflows.
• Trigger custom notifications – retrieve data from external APIs, like weather updates, and automatically send emails when specific conditions are met.

An example would be to set up a form on a mobile-friendly website that requests the user’s city. This data is then sent to OpenWeatherMap to get detailed weather information about the user’s city.

The resulting weather data is then formatted by n8n and sent to the user’s mobile phone via SMS.

Other useful integrations

Useful applications of n8n extend well beyond task management. The tool can help you in many aspects of your daily life, from handling emails to managing finances, tracking social media, and even automating development workflows.

• Email and communication – automate email workflows, manage contacts, and send reminders with Gmail, Outlook, and Twilio.
• Social media and marketing  – schedule posts, track engagement, and run email campaigns with Mailchimp, LinkedIn, and Google Ads.
• Online shopping and payments – track purchases, manage invoices, and process payments using WooCommerce, Stripe, and QuickBooks.
• Tech and developer tools – streamline git repository workflows, issue tracking, and code deployments with GitHub, GitLab, and Jenkins.
• Data & Analytics – organize and sync data effortlessly with Google Analytics, Airtable, and PostgreSQL.

Use cases

• Automate emails and notifications – set up auto-replies, reminders, and scheduled messages with Gmail integration.
• Save time on social media: Connect LinkedIn with Google Drive to post content at the right time.
• Simplify online shopping and finances – Process WooCommerce invoices and manage Stripe transactions without extra effort.
• Gain valuable insights  – capture your Google Analytics metrics and analyze them in AirTable.
• Hands-free code deployment – set up an integration between GitHub and Jenkins to streamline updates.

For example, set up a workflow that captures website analytics from Google Analytics and stores it in Airtable. 

It can focus on sessions by country, but dimensions and metrics can be customized as needed. You can schedule automatic data retrieval using Cron or Interval nodes for regular updates. You may also want to consider implementing multi-dimensional analysis to include device types and referral sources, adding comparative analytics to track percentage changes over time, and setting up anomaly detection to alert you of unusual traffic patterns. 

How to set up integrations in n8n

Integrating apps with n8n is a simple and efficient process, allowing users to connect various tools and automate workflows with ease. Follow this step-by-step guide to get started.

Prerequisites

Before connecting apps with n8n, make sure that n8n is installed. For optimal performance, consider deploying n8n on a Hostinger VPS using an n8n template.

Steps to Configure Integrations:

1. Access your n8n instance through your chosen deployment method.

2. Click + to choose an event that will initiate the workflow (e.g., Webhook, Schedule, or a specific app trigger).

3. Click + to choose an event that will initiate the workflow (e.g., Webhook, Schedule, or a specific app trigger).

4. Click + to add a new node.

5. Click Action in an app, select an integration and an action.

6. Select + Create new credential and follow the Setup guide.

7. Follow n8n integration setup to define how the integration should process data.

8. Connect more apps or logic-based nodes to customize your workflow. The following example uses Gmail, If, and Discord nodes to send a message with unread email subjects.

9. Run the workflow to verify that all integrations function correctly.

10. Once tested, enable automation to run in real time.

Best Practices for n8n Integrations:

• Use error handling – implement error-handling nodes to manage failures efficiently or On Error integration settings that allow you to control further workflow execution.
• Secure credentials – ensure credential security by storing and managing authentication details within n8n’s credential manager. 
• Monitor workflows – regularly check execution logs to identify and resolve bottlenecks. Consider setting up email notifications for failed workflows using error-handling and email nodes.

Troubleshooting common issues:

• Authentication errors – double-check entered credentials and OAuth permissions,  review credentials’ setup guide steps, and modify input accordingly.
• Workflow not triggering – verify the trigger node configuration and that event conditions are met.
• Node is not properly configured – open the node and review all required fields to ensure they are correctly filled, and check the node’s documentation for setup details.

Conclusion

n8n makes it easy to automate workflows, simplify processes, and improve efficiency. Whether you’re managing projects, integrating APIs, or optimizing marketing efforts, n8n helps you connect your favorite tools and reduce manual work.

Key takeaways:

• n8n supports a wide range of integrations, including productivity, project management, and marketing tools.
• The visual workflow builder and built-in security features make it easy to set up integrations without any code.
• Best practices like error handling and secure credential management help ensure reliable automation.
• Troubleshooting common issues keeps workflows running smoothly and minimizes disruptions.
• With the right automation strategies, n8n can significantly cut down on repetitive tasks and enhance overall productivity.

Explore integrations and templates in n8n to start optimizing your workflow automation journey. If you’re new to n8n, setting it up on a Hostinger VPS with the one-click template can help you get started quickly.

For troubleshooting tips or advanced configurations, check out the n8n documentation or connect with the n8n community for support.

Best n8n integrations FAQ